Letter of Introduction Examples and Writing Tips
Do you need to write a letter introducing yourself to a prospective employer, a networking contact, or a potential new client? A well-written letter of introduction can help you find a new job or acquire a new client. Why and how should you send a letter, email, or LinkedIn message introducing yourself?
The best way to get hired is through networking. Over 80 percent of job seekers say that networking has helped them find a new job.
However, this doesn’t mean that every networking success story involves a direct connection. Sometimes, it’s less about who you know, and more about who your friends know. A letter of introduction is one way to forge a connection with someone you don’t (yet) know.
Types of Introduction Letters
There are two types of letters of introduction. In the first type, you introduce a connection to someone else you know. That someone might be a potential candidate for employment, or someone looking for career assistance.
In the other type of letter of introduction, you write to someone you haven’t met. You introduce yourself and ask them to refer you to a job opportunity or request assistance with a job search.
A letter of introduction can be a useful way to network and gain job search advice (and even a possible job opportunity). Read below for tips and letter examples.
Letter of Introduction Writing Tips
The most important tip to remember when writing a letter of introduction is to keep it short and to the point.
The person you are contacting is busy, and you want to get his or her attention right away.
First, include a quick introduction that explains who you are – or, if you are connecting two people, concisely introduce the other person.
Then, briefly explain what you intend to accomplish by sending your letter.
Does the other person wish to apply for a job opening? Are you hoping to set up an informational interview for yourself? Be as clear as possible.
Conclude with a description of how the recipient of the letter can either get in touch with you or the third party. Make it as easy as possible for the recipient to respond.
When writing your letter, make sure the tone matches your relationship. If you are very close friends, you can write in a slightly less formal style. However, if you are introducing yourself for the first time, make sure your letter is extremely professional.
Whether or not you are already acquaintances, be sure to thoroughly edit your letter before sending it. In many cases, the letter can be sent via email, because that's the quickest and easiest way to connect.
Other Types of Letters
People often confuse a letter of introduction with other types of job search letters. For example, a letter of introduction is not a cover letter. A cover letter is a document sent with your resume and other job application materials. It explains why you are qualified for the specific job for which you are applying.
A letter of introduction is also not a referral letter. A referral letter is a letter you write to someone after you have been put in contact with him or her (often through a letter of introduction).
In a referral letter, you begin by explaining which of your mutual acquaintances suggested you reach out. You then make your request – perhaps you are looking to conduct an informational interview or to learn about job opportunities.
Letter of Introduction Example: Introducing Two People
Dear Bob, (this type of letter is typically sent to someone you know well)
I'm writing to introduce you to Janice Dolan.
I know Janice through the Brandon Theater Group, where, as you know, I am the technical director. Janice and I have worked together on several local theater projects. She is a terrific stage manager with over 10 years of experience.
Janice is interested in relocating to the San Francisco area in the near future and would appreciate any recommendations you could offer her for conducting a job search for a theater position and any help you can provide with the logistics of relocating to California.
I've attached her resume for your review and you can contact her at email@example.com or 555-555-5555. Thank you in advance for any assistance you can provide.
Letter of Introduction Example: Introducing Yourself
Dear Mr. Randall,
My name is Katherine Sussman, and I am currently a recruitment associate for XYZ Recruiting. I have been working as a recruiter for the past three years.
I am interested in moving from recruitment work in a large corporation to internal recruitment for a nonprofit. I used to work in development for ABC Nonprofit and would love to bring my current skills to a similar nonprofit. I know you do this kind of work for Sunshine Nonprofit, and I would appreciate hearing a bit about your experience in this field. I would love to arrange a time to meet with you for an informational interview.
I have attached my resume for your review. If you have time for a brief conversation, please let me know. You can contact me via email (firstname.lastname@example.org) or phone (555-555-5555). I look forward to hearing from you. Thank you so much.
Read More:Letter Writing Tips | Letter of Interest Example for a Job | Referral Cover Letters
A “Me in 30 Seconds” statement is a simple way to present to someone else a balanced understanding of who you are. It piques the interest of a listener who invites you to “Tell me a little about yourself,” and it provides a brief and compelling answer to the question “Why should I hire you?”
What Should it Include?
When well crafted, your “Me in 30 Seconds” statement will include:
- A brief personal introduction that includes your career objective or the type of position you want.
- Three or four specific accomplishments that prove you meet or exceed the requirements for that position.
- A few character traits or adaptive skills that set you apart from typical applicants.
When networking, finish your “Me in 30 Seconds” statement with probing questions that cannot be answered with a “yes” or “no” to start a conversation that may lead to referrals or job opportunities.
WHO do you know who works in _______________?
WHAT businesses are in the area that _______________?
WHO do you know who knows a lot of people?
Other Points to Consider
Keep your “Me in 30 Seconds” statement brief. People generally listen effectively only 30 to 60 seconds, and they appreciate concise responses to questions. This indicates that you are clearly focused and waste no time getting to the point.
- Speak in the present tense to show that your skills are current and applicable in today’s market.
- Remember your audience. Adjust the level of detail and industry jargon you use according to the interest and experience of the person you are addressing.
- Avoid common claims such as: “I’m trustworthy, loyal, helpful, courteous, kind,” and so on. Not only are these claims made by most job seekers, but without detailed examples, they don’t convey your value to a potential employer.
- Make your “Me in 30 Seconds” statement natural.
It is a genuine form of communication that will help you organize everything you are into brief, coherent thoughts.
Sample “Me in 30 Seconds” statements for networking:
“My name is Randy Patterson, and I’m currently looking for a job in youth services. I have 10 years of experience working with youth agencies. I have a bachelor’s degree in outdoor education. I raise money, train leaders, and organize units. I have raised over $100,000 each of the last six years. I consider myself a good public speaker, and I have a good sense of humor. “Who do you know who works with youth?”
“My name is Lucas Martin, and I enjoy meeting new people and finding ways to help them have an uplifting experience. I have had a variety of customer service opportunities, through which I was able to have fewer returned products and increased repeat customers, when compared with co-workers. I am dedicated, outgoing, and a team player. Who could I speak with in your customer service department about your organization’s customer service needs?”
Sample “Me in 30 Seconds” statement for an interview:
“People find me to be an upbeat, self-motivated team player with excellent communication skills. For the past several years I have worked in lead qualification, telemarketing, and customer service in the technology industry. My experience includes successfully calling people in director-level positions of technology departments and developing viable leads. I have a track record of maintaining a consistent call and activity volume and consistently achieving the top 10 percent in sales, and I can do the same thing for your company.”
“I am a dedicated person with a family of four. I enjoy reading, and the knowledge and perspective that my reading gives me has strengthened my teaching skills and presentation abilities. I have been successful at raising a family, and I attribute this success to my ability to plan, schedule, and handle many different tasks at once. This flexibility will help me in the classroom, where there are many different personalities and learning styles.”
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